GDPR and AI: how to use an AI assistant responsibly

AI can save time on email, meetings and documents. But as soon as personal data is involved, GDPR applies. Here are the questions you should be able to answer – and how QWorker helps.

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Five questions before you start using AI

Which personal data will the AI work with?
Where is it processed and stored?
Which sub-processors are involved?
Is the data used to train models?
How do you delete data again?

How QWorker answers

Processing and storage: with EU only, the chat models run in the EU, and the database is in the EU (Ireland).
Sub-processors: listed by name and purpose in the privacy policy.
Training: the chat models run on Microsoft Azure, which according to its terms does not train models on your prompts. QWorker does not train models on your data either.
Deletion: content is deleted when you delete it or close your account. Accounting records are kept for 5 years.
Rights: you can request access, correction, deletion and a copy of your data. Email hello@qworker.ai.

Read the privacy policy (Danish)

What you still need to do yourselves

No tool can make you GDPR compliant on its own. You still need to decide what AI may be used for, inform your staff and assess whether you have a lawful basis for the processing.

Write a short AI policy and go through it with everyone who uses the tool.

Also update your own privacy policy if you use AI on client or employee data. Briefly describe what AI is used for and which providers are involved.

See how EU only works in practice, and what you control yourself.

How EU-hosted AI works

Frequently asked questions

May we use AI on client data?

You may, but it depends on the purpose, the lawful basis and the provider. Talk to your adviser if in doubt.

Who is behind QWorker?

Q-Analytics ApS, Allerød Stationsvej 4, 3450 Allerød, Denmark, CVR 42163627. The contact details are also in the privacy policy.

How do I delete my data?

Delete content directly in the app, or delete your whole account. Email hello@qworker.ai if you want help.

This page is general information and not legal advice.